Roofmeadow Services, Inc. will issue company credit cards to certain employees for use in their jobs; this policy sets out the acceptable and unacceptable uses of such credit cards. Use of company-issued credit cards is a privilege, which Roofmeadow Services, Inc. may withdraw in the event of serious or repeated abuse, or for any reason at any time.
Any credit card Roofmeadow Services, Inc. issues to an employee must be used for business purposes only, in conjunction with the employee’s job duties. Employees with such credit cards shall not use them for any non-business, non-essential purpose, i.e., for any personal purchase or any other transaction that is not authorized or needed to carry out their duties. Employees must pay for personal purchases (i.e., transactions for the benefit of anyone or anything other than Roofmeadow Services, Inc.) with their own funds or personal credit cards. Roofmeadow Services, Inc. will not regard expenses for one’s own business-related use, such as lodging and meals while on company-approved business trips, as personal purchases, as long as such expenses are consistent with Roofmeadow Services, Inc.’s travel and expense reimbursement policy.
Unauthorized purchases are transactions greater than $200 that do not have prior authorization from management.
All receipts are due weekly at crew meetings, if a crew meeting is rescheduled or an employee is unable to attend the scheduled meeting, receipts are due before 5 PM on Fridays.
If any employee uses a company credit card for personal purchases in violation of this policy, the cost of such purchase(s) will be considered an advance of future wages payable to that employee, and will be recovered in full from the employee’s next paycheck; any balance remaining will be deducted in full from subsequent paychecks until the wage advance is fully repaid.
If an employee uses a company credit card for any other type of unauthorized transaction in violation of this policy, i.e., incurs financial liability on Roofmeadow Services, Inc.’s part that is not within the scope of the employee’s duties or the employee’s authorization to make business-related purchases, the cost of such purchase(s) or transaction will be the financial responsibility of that employee, and the employee will be expected to reimburse Roofmeadow Services, Inc. via deductions from pay until the unauthorized amount is fully repaid. Such deductions will be in the amount of the unauthorized purchase(s).
In addition to financial responsibility and liability for wage deductions, any purchases an employee makes with a company credit card in violation of this policy will result in disciplinary action, up to and possibly including termination of employment, depending upon the severity and repeat nature of the offense.
hereby certify that I understand and agree to abide by Roofmeadow Services, Inc.’s policy regarding use of company-issued credit cards, a copy of which I have received, and which has been explained to me. I agree that if I make any personal purchases (i.e., transactions for the benefit of anyone or anything other than Roofmeadow Services, Inc.) in violation of that policy, the amount of such purchases is an advance of future wages payable to me, that Roofmeadow Services, Inc. may deduct that amount from my next paycheck, and that if there is a balance remaining after such deduction, Roofmeadow Services, Inc. may deduct the balance of the wage advance from my future paychecks until the amount is repaid in full. I further agree that if I make any non-personal transactions in violation of the policy in question, i.e., incur financial liability on Roofmeadow Services, Inc.’s part that is not within the scope of my duties or my authorization to make business-related purchases, I am financially responsible for any such expenses and agree to reimburse Roofmeadow Services, Inc. via wage deductions for such amounts until the unauthorized amounts are fully repaid. Such deductions will be in the amount of the unauthorized purchase(s).
